ABOUT US: 

Join Forest Colard – Where Creativity Meets Influence

At Forest Colard, we’re not your typical Influencer Marketing & Talent Partnerships Agency – we’re a close-knit team of creatives shaping the future of content and social media marketing. Since launching in 2020, we’ve partnered with iconic brands like L’Oréal Paris, Red Bull, and Sony Music, creating campaigns that make an impact and spark real connections. We thrive on fresh ideas, collaboration, and pushing boundaries. With a strong network of top influencers and talent, we’re known for delivering campaigns that not only drive results but also inspire.

We offer our team the freedom to do their best work in a fun, supportive environment where creativity thrives. With exciting new projects on the horizon, we’re growing fast – and this is your chance to make an impact and help shape the future of Forest Colard.

Are you ready to take the next step in your career?

ROLE OVERVIEW:

As the Agency Operations Coordinator at Forest Colard, you will play a key role in supporting our CEO and COO by tackling essential operational and financial tasks to ensure that they run smoothly. While your main focus will be on maintaining day-to-day operations, you’ll also have the opportunity to contribute to agency-wide projects and manage ad-hoc tasks as they arise. This part-time role is ideal for someone who is detail-oriented, proactive, and eager to take on more responsibility as you become familiar with our processes.

You’ll act as the right-hand support for our leadership team, ensuring workflows remain efficient and operations stay on track. By handling core activities and overseeing financials, you’ll play a crucial part in driving the agency’s growth and success.

OPERATIONAL MANAGEMENT:

• Take charge of reconciled transactions and provide a clear view of project profitability on a monthly and quarterly basis.

• Support the COO with bank account reconciliations, gradually expanding your responsibilities to include:

• Internal project reconciliation

• Client invoice reconciliation

BUSINESS OPERATIONS:

• Keep our Business-as-Usual (BAU) tasks running smoothly on a weekly and monthly basis, including:

• Administering monthly salary payments and related processes.

• Handling Employers’ NI payments and administration.

• Overseeing freelancer payments and associated admin.

• Conducting timesheet and chargeability analysis.

• Approving annual leave requests and maintaining tracking records.

• Efficiently processing team expenses.

• Managing new-joiner onboarding admin, including gathering PAYE and pension details.

FINANCIAL ADMINISTRATION:

• Oversee client payment administration/accounts receivable, ensuring you have an up-to-date view of overdue accounts.

• Manage project close-down administration, making sure all records are accurate and complete.

FUTURE GROWTH OPPORTUNITIES:

• As you settle into the role and get a better grasp of our processes, you’ll have the chance to take on more responsibilities, such as:

• Leading internal project reconciliations.

• Assisting with financial forecasting and budgeting.

• Streamlining operational processes for greater efficiency.

• Contributing to strategic planning initiatives and process improvements.

DESIRABLE SKILLS AND CHARACTERISTICS:

• Non-Negotiables:

• Relevant Experience: At least 1 year in business operations, finance, or administrative roles.

• Software Proficiency: Proficiency in Xero or similar accounting software.

• Organisational Skills: Strong organisational skills and a keen eye for detail. Communication Skills: Excellent communication with a knack for collaboration.

• Project Management: A proven ability to juggle multiple projects while meeting deadlines.

• Financial Acumen: Solid understanding of financial principles, including budgeting and forecasting.

• Nice to Haves:

• Advanced Excel Skills: Comfortable using Excel for data analysis and reporting.

• Process Improvement: Experience in spotting opportunities for process improvements and making them happen.

• Team Support Experience: Background in providing support to teams or executives in a fast-paced environment.

HIGH-LEVEL JOB TERMS:

• Part-time or contract role: 

• This is a half-time position, requiring 20 hours per week.

• Probationary period: 

• The role will be subject to a 3-month probationary period, during which both parties can assess the fit for the position. At the end of this period, a review will be conducted to determine the continuation of the role, ensuring mutual alignment and potential for long-term success.

• Hybrid working: While the position will be largely remote once you’re up to speed, it will require more in-person time initially to get acquainted with our processes and team. 

• Meetings can take place at any of our London offices (Soho, Temple, Kings Cross, White City, Shoreditch).

ADDITIONAL PERKS:

• Access to Influential Networks: Connect with high-profile individuals and attend exclusive events in the creative sector, enhancing your professional network.

• Branded Experiences: Enjoy ad-hoc access to branded products and experiences made possible through our agency's unique connections.

• Growth Opportunities: Take advantage of ongoing training and coaching designed to help you refine your skills and progress in your career.

• Vibrant Team Culture: Become part of a dynamic team of young, creative professionals who are passionate about their work and support one another's growth.

If you are interested in applying, please apply below: